Database Schema for Handbook 2024-2025

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Special Education Early Childhood (SZ)

[spcedearlychild]

ID Element Name Type Size Values Cycle

Key
SZ0010

Fiscal Year - The fiscal year that this reporting represents:
For the 2024-2025 reporting year fy must be = 35

 fy Num 2 Table 4,6,7
SZ0020

Cycle - The reporting cycle for which the data is submitted:

4 = December 15th
6 = April 15th
7 = June 15th
 cycle Num 2 Table 4,6,7
SZ0030

LEA, District/Coop -Local Education Agency, the unique seven-digit number assigned by the ADE to identify individual county, district, and cooperative. The first two digits represent the county, the second two digits represent the district, and the last three digits represent the individual school, for example:

6001000
60 = Pulaski County
01 = Little Rock School District
000 = N/A (zeroes for district)
 lea Alpha 7 Appendix C 4,6,7
SZ0040

SSN, Student - The nine-digit Social Security number of the student. If a student's SSN cannot be obtained, then the ADE assigned number as required by Arkansas Code Ann. 6-18-208 should be used. This number should remain the same throughout the student's school career.

 ssn Alpha 9 4,6,7

Early Childhood Student Name – Special Education services provided to children with disabilities ages 3 through 5.
SZ0050

First Name - The student's first name. (early childhood only)

 fname Alpha 20 4,6,7
SZ0060

Middle Name - The student's middle name. (early childhood only)

 mname Alpha 15 4,6,7
SZ0070

Last Name - The student's last name. (early childhood only)

 lname Alpha 25 4,6,7

General Early Childhood Student Information
SZ0082

Race - The general racial or ethnic heritage with which the individual most identifies from the following codes:

YNNNNN = Hispanic
NYNNNN = Native American/Alaskan Native
NNYNNN = Asian
NNNYNN = Black/African American
NNNNYN = Native Hawaiian/Pacific Islander
NNNNNY = White

Y in more than one combination will be considered 2 or more races.

 race_ethnic Alpha 6 NNNNNN 4,6,7
SZ0083

Federal Race Category - The categories used for reporting race to the US Department of Education.

1 = Hispanic
2 = American Indian/Alaskan Native
3 = Asian
4 = Black (non-Hispanic)
5 = Hawaiian/Pacific Islander
6 = White (non-Hispanic)
7 = Two or more races

 fedrace Alpha 1 Table 4,6,7
SZ0090

Gender - The sexual classification of the staff person.

M = Male
F = Female
 gender Alpha 1 Table 4,6,7
SZ0100

Date, Birth - The student's date of birth. (Must be a valid date prior to 12012009)

 birth_date Date 8 MMDDYYYY 4,6,7
SZ0101

Temporary Student - Indicates if student is being temporarily placed in the Special Education program until the student is determined eligible or the evaluation is completed.

 temp_student Alpha 1 Y/N 4,6
SZ0105

LEA, District of Residence - The seven-digit number of residency. (Child Count Report - December 1 - Early Childhood)

 resid_lea Alpha 7 Appendix B 4,6,7

General Early Childhood Student Information
SZ0120

Primary Disability - The code designating the student's primary disability. (Child Count - December 1 - Early Childhood) Use one of the following codes:

AU - Autism
DB - Deaf-Blindness
HI - Hearing Impaired
MD - Multiple Disabilities
OHI - Other Health Impairments
OI - Orthopedic Impairments
PS - Preschool Disabled (Non-categorical)
SI - Speech/Language Impairments
TBI - Brain Injury 
VI - Visual Impairments
 prds_cd Alpha 3 Table 4,6,7
SZ0131

Educational Environment - The educational environment as proposed and defined under federal guidelines. (Child Count - December 1 - Early Childhood)

A1 - Regular Early Childhood (EC) program 10 + hours a week with majority of SpEd services in EC program
A2 - Regular Early Childhood (EC) program 10 + hours a week with majority of SpEd services in other location
B1 - Regular Early Childhood (EC) program B2 - Regular Early Childhood (EC) program SP - Separate Class - 50% Non-Disabled
RS - Residential
SS - Separate School
IO - Itinerant Service Outside the Home
HM - Home
 fedenv_cd Alpha 2 Table 4,6,7
SZ0135

Program Type (Required) - Enter the type of program providing services to the student. Press Ctrl T to select an available code from the table. Highlight the code you wish to use and Press Ctrl G to insert the information in the field.

A = ABC
H = Head Start
HI = HIPPY
P = Licensed Preschool
DC = Licensed Family Day Care Home
O = Other (i.e., Itineranthome)

 pgmtyp Alpha 3 4,6,7
SZ0140

Status, English Language Learner (ELL) - Does the student have a language background other than English, and his or her proficiency in English is such that the probability of the student's academic success in an English-only classroom is below that of native English language students.

 ell Alpha 1 4,6,7
SZ0145

Entry Date - The date the student entered your Special Education Early Childhood program .

 entry_date Date 8 MMDDYYYY 4,6,7

Early Childhood Exiting Information: The status of a special education student, age 3 to kindergarten eligible, who left the special education program during the current fiscal year.
SZ0150

Kindergarten Conference Date - The date that the last kindergarten conference was held.

 trans_kin Date 8 MMDDYYYY 6,7
SZ0155

Kindergarten Conference Code - Enter the code that describes the outcome of the kindergarten conference.

NS = Transitioned with no service to Kindergarten
TK = Transitioned to Kindergarten with Special Education
KW = Kindergarten Waiver Re-Evaluation required

 trans_code Alpha 2 Table 6,7
SZ0156

Conference LEA - The district LEA number with whom the early childhood program held the kindergarten conference

 trans_lea Alpha 4 Table 6,7
SZ0160

Exit Status - Indicate the reason why a student is no longer receiving special education early childhood services.

DI - Deceased
KE - Kindergarten Eligible
MA - Student reached maximum age
MK - Student Moved
NP - Not Placed
NS - No longer requires special education services
PR - Parent Refused Services
US - Unknown status

 

 exit_status Alpha 2 Table 6,7
SZ0165

Exit Date - Indicate the date the student exited the special education early childhood services program.

 exit_date Date 8 MMDDYYYY 6,7

Early Childhood Outcomes: The functional level of the student for each outcome upon entry to special and exit from special education (exit code =KE or NS).
SZ0179

Entry Assessment Date - The date which the entry functional assessment scores were determined.

 assess_date Date 8 MMDDYYYY 6,7
SZ0180

Entry Social Emotional Functional Score - The functional level determined by group consensus within 30 days of entry based on the Early Childhood Outcome Summary Form's 7-point scale.

 assess_socialem Alpha 1 6,7
SZ0181

Entry KnowledgeSkills Functional Score - The functional level determined by group consensus within 30 days of entry based on the Early Childhood Outcome Summary Form's 7-point scale.

 entry_knowskills Alpha 1 6,7
SZ0182

Entry Self Help Functional Score - The functional level determined by group consensus within 30 days of entry based on the Early Childhood Outcome Summary Form's 7-point scale

 entry_selfhelp Alpha 1 6,7
SZ0183

Exit Assessment Date - The date which the entry functional assessment scores were determined.

 exitassess_date Date 8 MMDDYYYY 6,7
SZ0184

Exit Social Emotional Functional Score - The functional level determined by the group consensus upon exiting special education services based on the Early Childhood Outcome Summary Form's 7-point scale.

 exas_socialem Alpha 1 6,7
SZ0185

Exit KnowledgeSkills Functional Score - The functional level determined by the group consensus upon exiting special education services based on the Early Childhood Outcome Summary Form's 7-point scale.

 exas_knowskills Alpha 1 6,7
SZ0186

Exit Self Help Functional Score - The functional level determined by the group consensus upon exiting special education services based on the Early Childhood Outcome Summary Form's 7-point scale.

 exas_selfhelp Alpha 1 6,7
SZ0187

Social Emotional Improvement - Indicate if the child's functional level has improved from entry to exit.

 exas_socialem_imp Alpha 1 Y/N 6,7
SZ0188

KnowledgeSkills Improvement - Indicate if the child's functional level has improved from entry to exit.

 exas_knowskills_imp Alpha 1 Y/N 6,7
SZ0189

Self Help Improvement - Indicate if the child's functional level has improved from entry to exit.

 exas_selfhelp_imp Alpha 1 Y/N 6,7
SZ0200

Special Education Teacher ID - This is the staff state ID of the teacher who holds the student’s IEP folder, (staff state id).

 tch_id Alpha 10 Table 4,6
SZ0210

Special Education Teacher Name - This is the teacher’s first name tied to the staff information ID.

 tch_fname Alpha 20 Table 4,6
SZ0220

Special Education Teacher Name - This is the teacher’s last name tied to the staff information ID.

 tch_lname Alpha 25 Table 4,6
SZ0230

Speech Therapist ID - This is the staff information ID of the therapist who provides speech services to the student.

 st_id Alpha 10 Table 4,6
SZ0240

Speech Therapist First Name - This is the speech therapist’s first name tied to the staff information ID.

 st_fname Alpha 20 Table 4,6
SZ0250

Speech Therapist Last Name - This is the speech therapist’s last name tied to the staff information ID.

 st_lname Alpha 25 Table 4,6

Parent (Guardian) - Parent/Guardian address information is used for verification of physical address by resident district for early childhood special education allocations
SZ0260

First Name - The parent or guardian’s first name.

 prnt_fname Alpha 20 4,6
SZ0265

Middle Name - The parent or guardian’s middle name

 prnt_mname Alpha 15 4,6
SZ0270

Last Name - The parent or guardian’s last name

 prnt_lname Alpha 25 4,6

Address, Physical - The street name and building number where the parent or legal guardian of the student resides.
SZ0275

Address - Parent or guardian’s physical address

 prnt_mail_addr Alpha 30 4,6
SZ0280

City - Parent or guardian’s physical address city

 prnt_mail_city Alpha 20 4,6
SZ0285

State - Parent or guardian’s physical address state

 prnt_mail_state Alpha 2 AR 4,6
SZ0290

Zip - Parent or guardian’s physical address zip code

 prnt_mail_zip Alpha 5 4,6
No change Added Modified Deleted

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