Office of Information Technology | OIT

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Due Date Submission Type Data-Report Name Contact Telephone Division
07/01/2023 Not Electronic Child Nutrition Agreement and Policy Statement Courtney Erick 501-324-9502 Central Administration - Child Nutrition
07/18/2023 Electronic Extended School Year Payment Request - Part 1 Mikki Eubank 501-682-4293 Learning Services
08/01/2023 Electronic Administrator and Teacher Salary and Benefit Expenditure Data (posted to district website under State Required Information) Matthew Sutherlin 501-682-4379 Public School Accountability
08/01/2023 Electronic Annual School District Statistical Report (posted to district website under State Required Information) Matthew Sutherlin 501-682-4379 Public School Accountability
08/01/2023 Electronic Current Contract Information for all Employees (includes salary, benefits, stipends, supplemental income, leave time and all other contract terms) (posted to district website under State Required Information) Matthew Sutherlin 501-682-4379 Public School Accountability
08/01/2023 Electronic District Budget for the Current Year (posted to district website under State Required Information) Matthew Sutherlin 501-682-4379 Public School Accountability
08/01/2023 Electronic Financial Breakdown of Monthly Expenses (posted to district website under State Required Information) Matthew Sutherlin 501-682-4379 Public School Accountability
08/01/2023 Electronic Policies for Fiscal Operations (posted to district website under State Required Information) Matthew Sutherlin 501-682-4379 Public School Accountability
08/01/2023 Electronic Salary Schedules for All Employees Including Extending Contract and Supplementary Pay Amounts (posted to district website under State Required Information) Matthew Sutherlin 501-682-4379 Public School Accountability
08/01/2023 Electronic School District Balances (includes legal and building fund balances) (posted to district website under State Required Information) Matthew Sutherlin 501-682-4379 Public School Accountability
08/01/2023 Electronic State and Local Revenue Sources (posted to district website under State Required Information) Matthew Sutherlin 501-682-4379 Public School Accountability
08/01/2023 Electronic Teacher and Administrator Recruitment and Retention Plan Lasonia Johnson 501-683-3853 Educator Effectiveness & Licensure
08/10/2023 Electronic Child Nutrition Claim for July Reimbursement Donna Ratliff 501-324-9502 Central Administration - Child Nutrition
08/30/2023 Electronic Title 1 Part C-Migrant Education Program Application (2022-2023 due) Damaris Tomlinson 501-529-3200 Public School Accountability
09/10/2023 Electronic Child Nutrition Claim for August Reimbursement Donna Ratliff 501-324-9502 Central Administration - Child Nutrition
09/13/2023 Electronic Extended School Year Payment Request - Part 2 Mikki Eubank 501-682-4293 Learning Services
09/15/2023 Electronic AFRB Signature Page Saliha Qazi 501-682-4228 Fiscal & Administrative Services
09/15/2023 Electronic ALE Legislative Report to the Joint Education Committees (annual) Jared Hogue 501-324-9660 Learning Services
09/15/2023 Not Electronic Assurance of Constitutionally Protected Prayer Oliver Dillingham 501-682-4213 Legal Services
09/15/2023 Electronic Classified Salary Schedules and Personnel Policies to be posted on district's website Patricia Monterroso 501-682-4485 Fiscal & Administrative Services
09/15/2023 Electronic Education Renewal Zone Dr. Missy Walley 501-683-5780 Central Administration
09/15/2023 Electronic Licensed Salary Schedules and Personnel Policies to be posted on district's website Patricia Monterroso 501-682-4485 Fiscal & Administrative Services
09/30/2023 Electronic School-District Juvenile Detention Facility Budget Application Mikki Eubank 501-682-4293 Learning Services
10/01/2023 Not Electronic Federal Program Assurances Annette Pearson 501-683-1243 Public School Accountability
10/01/2023 Electronic Special Education Budget FY 24 and Annual Financial Report FY 23 Josh Hart 501-682-4294 Learning Services
10/02/2023 Electronic English Learner Plan-Non Title III Districts Tricia Kerr 479-267-7450 Learning Services
10/10/2023 Electronic Child Nutrition Claim for September Reimbursement Donna Ratliff 501-324-9502 Central Administration - Child Nutrition
10/12/2023 Electronic Special Education Juvenile Detention Reimbursement for First Quarter Mikki Eubank 501-682-4293 Learning Services
10/14/2023 Electronic First Quarter Report for Public Charter Schools due to Public Charter School Office Dorie Summons 501-682-4472 Public School Accountability
10/15/2023 Electronic Annual Equity Compliance Report Oliver Dillingham 501-682-4213 Legal Services
10/15/2023 Electronic Annual Gifted and Talented Program Application-Application for Program Approval for Gifted & Talented Education Krystal Nail 501-682-4224 Learning Services
11/01/2023 Electronic Title I Comparability Report Annette Pearson 501-683-1243 Public School Accountability
11/10/2023 Electronic Child Nutrition Claim for October Reimbursement Donna Ratliff 501-324-9502 Central Administration - Child Nutrition
11/12/2023 Electronic Special Education Residential Placement Reimbursement for First Quarter Mikki Eubank 501-682-4293 Learning Services
11/15/2023 Not Electronic Immunizations Cheria McDonald 501-683-3604 Learning Services
11/15/2023 Electronic Verification of Free and Reduced Applications MUST be started on or before this date Courtney Erick 501-324-9502 Central Administration - Child Nutrition
12/03/2023 Electronic Annual Neglected and Delinquent Report Elizabeth Gomez 501-682-5295 Public School Accountability
12/10/2023 Electronic Child Nutrition Claim for November Reimbursement Donna Ratliff 501-324-9502 Central Administration - Child Nutrition
12/15/2023 Electronic Child Nutrition District Verification Summary Data Report (FNS-742) Courtney Erick 501-324-9502 Central Administration - Child Nutrition
12/20/2023 Electronic Duplicate Enrollment audit report Cycle 3 Tammi Rickert 501-682-9036 Fiscal & Administrative Services
12/30/2023 Electronic Subaward Form Bianca Porter 501-683-1287 Finance
01/10/2024 Electronic Child Nutrition Claim for December Reimbursement Donna Ratliff 501-324-9502 Central Administration - Child Nutrition
01/18/2024 Electronic Special Education Juvenile Detention Reimbursement for Second Quarter Mikki Eubank 501-682-4293 Learning Services
01/25/2024 Electronic Special Education Residential Placement Reimbursement for Second Quarter Mikki Eubank 501-682-4293 Learning Services
01/25/2024 Electronic Title III Recent Immigrant Application Tricia Kerr/Alan Lytle 479-267-7450/501-682-4468 Learning Services
02/10/2024 Electronic Child Nutrition Claim for January Reimbursement Donna Ratliff 501-324-9502 Central Administration - Child Nutrition
02/14/2024 Electronic Annual Deaf-Blind Child Count Jennifer Bishop 501-681-4221 Learning Services
02/15/2024 Electronic Annual Statistical Report Anita Freer 501-682-4484 Fiscal & Administrative Services
03/10/2024 Electronic Child Nutrition Claim for February Reimbursement Donna Ratliff 501-324-9502 Central Administration - Child Nutrition
03/20/2024 Electronic Duplicate Enrollment audit report Cycle 5 Tammi Rickert 501-682-9036 Fiscal & Administrative Services
03/31/2024 Electronic ALE Program Description Jared Hogue 501-324-9660 Learning Services
04/01/2024 Electronic Special Education Catastrophic Occurrences Submission Josh Hart 501-682-4294 Learning Services
04/10/2024 Electronic Child Nutrition Claim for March Reimbursement Donna Ratliff 501-324-9502 Central Administration - Child Nutrition
04/14/2024 Electronic Special Education Juvenile Detention Reimbursement for Third Quarter Mikki Eubank 501-682-4293 Learning Services
04/15/2024 Electronic Report percentage of Identified Student Population (ISP) by School - Community Eligibility Provision (CEP) Due April 15 Donna Ratliff 501-324-9502 Central Administration - Child Nutrition
04/15/2024 Electronic Title II Application (2022-2023) (Revised Application) Brad Morrison 501-683-5424 Public School Accountability
04/15/2024 Electronic Title III Application (2023-2024) (Revised Application) Tricia Kerr/Alan Lytle 479-267-7450/501-682-4468 Learning Services
04/15/2024 Electronic Title IV-A-Application (2023-2024) (Revised Application) Whitney Brodelon 501-371-3471 Public School Accountability
04/15/2024 Electronic Title V REAP Application (2022-2023) (Revised Application) Brad Morrison 501-683-5424 Public School Accountability
04/17/2024 Electronic Special Education Residential Placement Reimbursement for Third Quarter Mikki Eubank 501-682-4293 Learning Services
05/01/2024 Electronic Title I Affirmation of Private School Consultation (SY 2023-2024) April Jarvis 501-682-4373 Public School Accountability
05/01/2024 Electronic Title 1 Part D Application (2023-2024) (Revised Application) Elizabeth Gomez 501-681-5295 Public School Accountability
05/08/2024 Electronic ESSER Survey Bianca Porter 501-683-1287 Finance
05/10/2024 Electronic Child Nutrition Claim for April Reimbursement Donna Ratliff 501-324-9502 Central Administration - Child Nutrition
05/20/2024 Electronic Duplicate Enrollment audit report Cycle 6 Tammi Rickert 501-682-9036 Fiscal & Administrative Services
06/01/2024 Electronic Special Education VI-B Application Josh Hart 501-682-4294 Learning Services
06/09/2024 Electronic Special Education Residential Placement Reimbursement for Fourth Quarter Mikki Eubank 501-682-4293 Learning Services
06/10/2024 Electronic Annual School Health Services Report Cheria McDonald 501-683-3586 Learning Services
06/10/2024 Electronic Child Nutrition Claim for May Reimbursement Donna Ratliff 501-324-9502 Central Administration - Child Nutrition
06/15/2024 Electronic Alternative Education Annual Report Cycle 7 Data Entry Jared Hogue 501-324-9660 Learning Services
06/15/2024 Not Electronic Advanced Placement Exam Invoice Copies are mailed Krystal Nail/Amanda Peebles 501-682-4224 Learning Services
06/15/2024 Electronic Declaration of Non-Participation (submit only if LEA does not want to take ESSA federal funds) Amy Thomas 501-682-3636 Finance
06/15/2024 Not Electronic Hearing, Scoliosis, Vision, and BMI Cheria McDonald 501-683-3604 Learning Services
06/15/2024 Electronic Open-Enrollment Charter Schools Student Enrollment Count and Significant Expansion form due to Public Charter School Office David Allison/Anita Freer 501-682-4494/501-682-4494 Fiscal & Administrative Services
06/16/2024 Electronic Migrant Designation Form (Only for Coops and Charters) John Bradley 501-683-1461 Finance
06/16/2024 Electronic Special Education Juvenile Detention Reimbursement for Fourth Quarter Mikki Eubank 501-682-4293 Learning Services
06/23/2024 Electronic Grant Performance Report--Title IVA-Student Support and Academic Enrichment Whitney Brodelon 501-371-3471 Public School Accountability
06/23/2024 Electronic Title I Application Part 1 and 2 (SY 2024-2024 application due) Chante`le Williams 501-682-1699 Public School Accountability
06/23/2024 Electronic Title II Application (SY 2023-2024 application due) Brad Morrison 501-683-5424 Public School Accountability
06/23/2024 Electronic Title IV Application (SY 2023-2024 application due) Whitney Brodelon 501-371-3471 Public School Accountability
06/23/2024 Electronic Title V Application (SY 2023-2024 application due) Brad Morrison 501-683-5424 Public School Accountability
06/23/2024 Electronic Title III English Learner Subgrant Application Tricia Kerr/Alan Lytle 479-267-7450/501-682-4468 Learning Services
06/30/2024 Electronic Special Education Family Surveys Jody Fields 501-683-7219 Learning Services
07/01/2024 Pulled internally Advanced Placement Incentive Program Expenditure Report Krystal Nail 501-682-4224 Learning Services
07/01/2024 Electronic Automated External Defibrillators Cheria McDonald 501-683-3604 Learning Services
07/10/2024 Electronic Child Nutrition Claim for June Reimbursement Donna Ratliff 501-324-9502 Central Administration - Child Nutrition
07/10/2024 Electronic Fourth Quarter Report for Public Charter Schools due to Public Charter School Office Dorie Summons 501-682-4472 Public School Accountability
--NA-- Electronic Assessment and Pullback Reports Patricia Monterroso 501-682-4485 Fiscal & Administrative Services
--NA-- Electronic Average Teacher Salary Patricia Monterroso 501-682-4485 Fiscal & Administrative Services
--NA-- Electronic Charter Funding Data Form David Allison 501-682-4494 Fiscal & Administrative Services
--NA-- Electronic Classified Minimum Hourly Wage Anita Freer 501-682-4484 Fiscal & Administrative Services
--NA-- Electronic Districts are required to have an annual audit conducted each year. If a district elects to use a private CPA firm rather than Legislative Audit, the report is due within nine months of fiscal year end. If a district has been identified as being in fiscal distress, the report is due within six months of year-end. Audit report and working papers must be filed with ADE Demetrios Gulley 501-682-4216 Fiscal & Administrative Services
--NA-- Electronic Health Insurance Contribution Requirement Anita Freer 501-682-4484 Fiscal & Administrative Services
--NA-- Electronic McKinney-Vento Subgrantees Only--SOF 6530--McKinney-Vento Monthly Authorized Activity Form Jessica Hickman 501-683-5428 Public School Accountability
--NA-- Electronic Millage Reports Patricia Monterroso 501-682-4485 Fiscal & Administrative Services
--NA-- Electronic Net URT Revenues Received by School Districts David Allison 501-682-4494 Fiscal & Administrative Services
--NA-- Electronic Outstanding Indebtedness for Arkansas Public Schools David Allison 501-682-4494 Fiscal & Administrative Services
--NA-- Electronic Purchasing Threshold for Arkansas School Districts Anita Freer 501-682-4484 Fiscal & Administrative Services
--NA-- Electronic School Election Timeline Patricia Monterroso 501-682-4485 Fiscal & Administrative Services
--NA-- Not Electronic Summer Contact Form for Public Charter Schools due to Public Charter School Office Dorie Summons 501-682-4472 Public School Accountability
--NA-- Electronic Tier I Presentation Anita Freer 501-682-4484 Fiscal & Administrative Services
--NA-- Electronic The use of ESA funds. LEA Insights Saliha Qazi 501-4228 Fiscal & Administrative Services
--NA-- Electronic Title 1 Skipped School Report Elizabeth Gomez 501-682-5295 Public School Accountability

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